Assets Configuration Steps
1. Copying Reference Chart of Depreciation / Depreciation Areas
IMG Menu Financial Accounting ® Asset accounting ® Organizational Structures ®
Copy Reference Chart of Depreciation/ Depreciation Areas ® Copy
Reference Chart of Depreciation
Transaction Code EC08
SAP provides country-specific charts of depreciation with predefined depreciation areas (for
example, 0IN for India). These charts of depreciation are only references for customer charts of
depreciation and therefore cannot be used directly. When you create your own chart of
depreciation, you must copy a reference chart of depreciation.
When you create a chart of depreciation, the system copies all the depreciation areas from the
standard chart of depreciation that you use as a reference. You must delete the depreciation areas,
which you do not need from your chart of depreciation
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IMG Menu Financial Accounting ® Asset accounting ® Organizational Structures
® Copy Reference Chart of Depreciation/Depreciation Areas ® Specify
Description of Chart of Depreciation
Transaction Code EC08
The purpose of this activity is to change the name of the chart of depreciation.
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IMG Menu Financial Accounting ® Asset accounting ® Valuation ® Depreciation Areas ®
Define Depreciation Areas ® Define Depreciation Areas
Transaction
Code
OADB
In this activity we will change the definition of the depreciation areas that were copied from the
standard depreciation plan, and add additional depreciation areas if required.
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IMG Menu Financial Accounting à Asset Accounting à Integration with the General
Ledger à Assign Input Tax Indicator for Non-Taxable Acquisitions
Transaction Code OBCL
In this step, you specify an input tax indicator (code) for each company code. The system then uses
this indicator when you post acquisitions that are not subject to tax, but which are posted to
accounts that are tax-relevant. An example of this kind of transaction in Asset Accounting is the
depreciation-posting run.
5. Assigning Chart of Depreciation to Company Code
IMG Menu Financial Accounting ® Asset accounting ® Organizational Structures ®
Assign Chart of Depreciation to Company Code
Transaction Code OAOB
In this step, you assign a chart of depreciation to each company code.
Assets Accounting
Document No.SNPFIIMG10012 Page 3 of 3
6. Specifying Account Determination
IMG Menu Financial Accounting à Asset Accounting à Organizational Structures à
Asset Classes à Specify Account Determination
Transaction Code SPRO
The most important function of an asset class is to link asset master records to their respective
general ledger accounts in Financial Accounting. The account determination key creates this link in
each asset class. You can assign several asset classes to the same account determination key.
7. Defining Screen Layout for Asset Master Data
IMG Menu Financial Accounting à Asset Accounting à Master Data à Screen Layout à
Define Screen Layout for Asset Master Data à Create Screen Layout Rules
for Asset Master Record
Transaction Code SPRO
The asset master record in the SAP FI-AA System contains a large number of fields because it is used
for many different purposes. To make it easier to maintain master data, you can adapt the asset
master record to suit your own needs.
8. Specifying Number Assignment across Company Codes
IMG Menu Financial Accounting à Asset Accounting à Organizational Structures à
Specify Number Assignment Across Company Codes
Transaction Code AO11
In the FI-AA System, the main asset number can be assigned on a cross-company code basis. This is
why you can specify, for each company code, which (different) company code is to be used for
number assignment.
9. Asset Number Ranges
IMG Menu Financial Accounting à Asset Accounting à Organizational Structures à
Asset Classes à Define Number Range Interval
Transaction Code AS08
An asset number uniquely identifies an asset. It always consists of a main asset number and an asset
sub-number. Numbers can be assigned in the system externally or internally.
With external number assignment, the user is responsible for assigning the numbers. The system
displays only the defined number range interval and issues an error message if a number has already
been assigned. With internal number assignment, the system assigns numbers sequentially.
10. Defining Asset Classes
IMG Menu Financial Accounting à Asset Accounting à Organizational Structures à
Asset Classes à Define Asset Classes
Transaction Code OAOA
From an accounting point of view, the asset class is the most important element for structuring fixed
assets. Each asset must be assigned to one asset class only. The asset class assigns the assets and
their business transactions to the appropriate general ledger accounts. Several asset classes can be
assigned to the same account. This makes it possible for fixed assets to be structured in more detail
at asset class level. Such detailed structuring is not necessary at general ledger account level. It is
also possible to define the screen layout, tab layout, and asset number assignment for each class.
11. Defining Depreciation Areas
IMG Menu Financial Accounting à Asset Accounting à Valuation à Depreciation Areas
à Define Depreciation Areas à Define Depreciation Areas
Transaction Code OADB
You define your depreciation areas. You can change the definition of the depreciation areas taken over
from the standard chart of depreciation. You can also add additional depreciation areas
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IMG Menu Financial Accounting à Asset Accounting à Valuation à Depreciation
Areas à Define Depreciation Areas à Specify Area Type
Transaction Code OADC
Depreciation areas are assigned to a type, which describes the primary purpose of the depreciation
area. When you create a chart of depreciation, the system copies this typing from the reference
chart of depreciation. For example, area 01 is assigned to the Book Depreciation type.
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IMG Menu Financial Accounting à Asset Accounting à Valuation à Depreciation Areas
à Specify Transfer of APC Values
Transaction Code OABC
In this step, you define transfer rules for the acquisition values of depreciation areas. These transfer
rules ensure that certain depreciation areas manage identical acquisition values.
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IMG Menu Financial Accounting à Asset Accounting à Valuation à Depreciation Areas
à Specify Transfer of Depreciation Terms
Transaction Code OABD
In this step, you define transfer rules for the depreciation terms. You cannot define any depreciation
terms in the asset master record for the depreciation areas to which the depreciation terms are
being transferred. This ensures that the value of the depreciation areas is reduced uniformly.
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IMG Menu Financial Accounting à Asset Accounting à Valuation à Amount
Specifications (Company Code/Depreciation Area) à Specify Max. Amount
for Low-Value Assets + Asset Classes à Specify Amount for Low Value Assets
Transaction Code OAYK
In this step, you can define the maximum amount for low-value assets (LVAs) for each company code
and depreciation area. The system checks the maximum amount during each acquisition posting,
provided that the corresponding LVA indicator is set in the relevant asset class.
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IMG Menu Financial Accounting à Asset Accounting à Valuation à Amount
Specifications (Company Code/Depreciation Area) à Specify Max. Amount
for Low-Value Assets + Asset Classes à Specify LVA Asset Classes
Transaction Code OAY2
During every acquisition posting, the system checks the maximum low-value asset (LVA) amount,
providing that the appropriate LVA indicator is set in the asset class concerned.
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IMG Menu Financial Accounting à Asset Accounting à Valuation à Amount
Specifications (Company Code/Depreciation Area) à Specify Rounding of
Net Book Value and/or Depreciation
Transaction Code OAYO
You can specify how net book values at year-end, depreciation, and replacement values are to be
rounded. You make the specifications for each depreciation area and company code.
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IMG Menu Financial Accounting à Asset Accounting à Valuation à Currencies à
Define Depreciation Areas for Foreign Currencies
Transaction Code OAYH
In Asset Accounting, you can manage depreciation areas in any currency. You can use the values
from these areas for consolidation and evaluation purposes.
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IMG Menu Financial Accounting à Asset Accounting à Integration with the General
Ledger à Specify Financial Statement Version for Asset Reports
Transaction Code OAYN
In this step, you determine for each depreciation area which financial statement version the system
is to use as a default. This default applies when the financial statement version is contained in the
sort version used for a given report.
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IMG Menu Financial Accounting à Asset Accounting à Integration with the General
Ledger à Additional Account Assignment Objects à Specify Account
Assignment Types for Account Assignment Objects
Transaction Code ACSET
In this step, you assign account assignment types to the account assignment objects.
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IMG Menu Financial Accounting à Asset Accounting à Information System à Define or
Assign Forms à Assign Asset Class/History Sheet
Transaction Code OAAY
When the historical management function is active (Manage Historically indicator), you can print an
asset chart. The Manage Historically indicator has been set for all asset classes.
For each asset class, you can define a separate form for the asset history. The standard SAP form
FIAA_F001 has been assigned to the example asset classes.
2222.. Defining Screen Layout for Asset Master Data
IMG Menu Financial Accounting à Asset Accounting à Master Data à Screen Layout à
Define Screen Layout for Asset Master Data à Define Screen Layout for
Asset Master Data
Transaction Code SPRO
In order to meet the needs of its many functions, the asset master record contains a large number of
fields. To make master data maintenance nonetheless as simple and efficient as possible, the system
enables you to design the asset master record to best suit your needs.
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IMG Menu Financial Accounting à Asset Accounting à Master Data à Screen Layout à
Define Screen Layout for Asset Depreciation Areas
Transaction Code AO21
In this step, you define the screen layout control for the depreciation terms (depreciation key, useful
life, and so on) in the asset master record.
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IMG Menu Financial Accounting à Asset Accounting à Master Data à Screen Layout à
Specify Tab Layout for Asset Master Record à Define Tab Layout for Asset
Master Data
Transaction Code AOLA
Because of the large number of fields that it can contain, the asset master record is divided into
several tab pages. In this step, you define the layout of these tab pages.
You can specify which tab pages are displayed for each asset class (or if needed, by chart of
depreciation within the asset class). For each tab page, you can specify which field groups appear in
which positions on the tab page.
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IMG Menu Financial Accounting à Asset Accounting à Master Data à Screen Layout à
Specify Tab Layout for Asset Master Record à Assign Tab Layouts to Asset
Classes
Transaction Code AOLK
The Tab layout is assigned to Asset class according to user group.
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IMG Menu Financial Accounting à Asset Accounting à Preparing for Production Startup
à Authorization Management à Process Asset Views
Transaction Code SPRO
In addition to the standard R/3 authorization functions, the Asset Accounting component provides
the asset view, which offers additional authorization protection. The asset view authorization
object(A_A_VIEW) controls master data maintenance to a certain extent. You can use this object to
assign users limited views of asset data and asset values.
To create asset master records you need at least one asset view. You have to use standard view 1
(asset accounting) in order to be able to create complete asset master records.
All depreciation areas can be maintained with asset view 1 (asset accounting).
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IMG Menu Financial Accounting à Asset Accounting à Integration with the General
Ledger à Assign G/L Accounts
Transaction Code AO90
You need to specify general ledger accounts – such as balance sheet accounts and depreciation
accounts to be able to post your asset figures to general ledger accounts.
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IMG Menu Financial Accounting à Asset Accounting à Transactions à Acquisitions à
Allow Down Payment Transaction Types in Asset Classes
Transaction Code OAYB
In this step, you determine the asset classes for which postings are to be allowed with the
transaction type groups for down payments.
Important Points
11.. Every asset has to be assigned to exactly one asset class. The asset class is used to assign the assets
(and their business transactions) to the correct general ledger accounts. Several asset classes can use
the same account assignment
2. The most important tasks of the asset classes are [1] the assignment of default values
when creating assets (particularly depreciation terms) [2] the grouping of assets for
reporting purposes. You define the asset classes in the system in a series of steps. The asset
class is structured in three parts: [1] Control parameters, [2] default values for general
master data. [3] Default values for depreciation terms in the chart of depreciation
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3.. Base methods are valid in all charts of depreciation; all other methods are chart of account dependent.
Depreciation methods will be assigned to depreciation keys.
